Assistant Project Coordinator

1st: 8:00am – 4:30pm
Verona, WI
Business Administration
Sales & Customer Service

Job Responsibilities

• Actively assist Project Coordinators with project procedures from startup, design, construction to close out.
• Entering data in Contract Manager/Procore
• Assist Project Coordinators with opening project file structures and data, maintain budgets through Project Manager Database, and track and distribute close out documents and punch list items
• Assist, organize, assemble, and copy project documents and bid packages.
• Assist with invoicing to the owner.
• Assist with client deliverables and coordinate production as needed.
• Coordination/preparation/proofreading office correspondence, including meeting notes and other clerical efforts.
• Assists with various project-related administrative tasks: entering contacts, scanning, filing, copying, and data entry.
• Answers incoming calls and provides information/assistance or routes caller to appropriate employee.
• Assists with various general office activities.


• Strong experience with Microsoft Office (including Outlook, focus on Word and Excel), Adobe, and Bluebeam.
• Ability to learn processes and procedures within Contract Manager and Procore.
• Ability to prioritize multiple tasks.
• Effective oral and written communication skills and ability to work as a committed team member.
• Must have the following personal skills and characteristics: Strong computer skills, problem solving skills, strong organizational and time management skills, willingness to accept responsibility, team player, takes initiative to improve personal skills, ability to work effectively with all internal and external levels and groups.

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