Office Coordinator jnf

Milwaukee, WI
Business Administration

Office Coordinator jnf

TYPICAL CLASS ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)

1. Performs non-routine office tasks, including: scheduling annual inspections; assigning completed

certification files, tolling RFTA’s,responding to a range of inquiries from tenants, owners, and others; and

performing related tasks.

2. . Assists in overseeing and training front desk/clerical staff.

3. Performs standard office tasks, including: answering phones, directing calls, and taking messages;

printing and mailing letters; ensures incoming mail is delivered daily and outgoing mail is picked-up daily;

assist with the sorting, logging and delivery of incoming mail

4. Maintain filing system by ensuring that tenant folders are filed timely, files that are ready to be sent to

storage are logged using the system database and shred obsolete files as scheduled.

5. Processes property sales, landlord address changes, move notices, , invoices, and related documents.

6. Ensures office supplies are appropriately stocked, coordinate and process supply orders as needed.

Maintains a professional and tidy office space. Alerts maintenance staff of any issues or concerns.

8. Performs other duties of a similar nature or level.

TRAINING AND EXPERIENCE (positions in this class typically require):

High School Diploma or equivalent (G.E.D.); 2-4 years of related experience; or, an equivalent combination of

education and experience sufficient to successfully perform the essential duties of the job such as those listed


KNOWLEDGE (position requirements at entry):

Knowledge of:

• Department operations and programs;

• Computers and related office equipment;

• Housing inspection operations;

• Methods of preparing requisitions;

• Data entry methods;

• Customer service principles.

Housing Authority of City of Milwaukee

SKILLS (position requirements at entry):

Skill in:

• Providing customer service;

• Preparing schedules;

• Maintaining an inventory of supplies;

• Using computers and related office equipment;

• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the

general public, and others sufficient to exchange or convey information and to receive work direction.

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Jessica Flagg
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